Data Migration & Platform Evaluation
Extract your data from legacy systems, clean it properly, and evaluate replacement platforms against your actual requirements.
Stuck on a platform that doesn't work, but terrified of losing years of data if you try to move?
What is the problem?
It's one of the most common traps in small business: you've outgrown your current system, but all your data is locked inside it. The CSV export is a mess. The API documentation is nonexistent or wrong. And every platform you look at promises it can import your data, but nobody can tell you what you'll actually lose in the process. So you stay put, working around the limitations, because the risk of moving feels worse than the pain of staying. Meanwhile, the data keeps growing and the eventual migration keeps getting harder.
How does AI solve this?
We handle the full journey: extracting your data from the current system (even when exports fail), cleaning and structuring it properly, and then evaluating replacement platforms against a requirements list built from how your business actually operates. You make the platform decision with clean data and clear information, not vendor marketing.
How does this work in practice?
1. Data extraction
We get your data out, whether that's through APIs, database exports, or custom tooling for systems that don't make it easy. Previous failed exports are common. We work around them.
2. Data cleaning and structuring
Raw exports are rarely usable. AI cleans, deduplicates, and structures your data into a format that's ready to analyse and ready to import into whatever comes next.
3. Business analysis
Before evaluating platforms, we analyse your actual data: how many customers, what service patterns, what's overdue, where the gaps are. This often reveals insights the old system never surfaced.
4. Requirements mapping
We build a structured requirements list from your real operations, not a wish list. Industry-specific needs, integration requirements, and deal-breakers are all documented.
5. Platform evaluation
Shortlisted platforms are evaluated against your requirements with clear scoring. We test with your actual data where possible, not demo data.
What are the benefits for your team?
Your data is yours
Even if you don't migrate immediately, you leave with a clean, structured copy of your business data that you control.
Hidden insights from your own data
The analysis phase consistently reveals things businesses didn't know: overdue clients, service gaps, and patterns buried in years of records.
Objective platform comparison
Requirements-based evaluation removes the guesswork and vendor bias from platform decisions.
Reduces migration risk
Clean data, tested imports, and a clear requirements match means the actual migration is straightforward, not a leap of faith.
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